Vacancy
Job Position: Project Officer
ORGANIZATIONAL DESCRIPTION
The Ethiopian Health Education and Promotion Professional Association (EHEPA) was established and registered by the Ethiopian Civil Society Organization Authority in December 2021. The association’s mission is to save lives and improve the quality of life for Ethiopian citizens by promoting healthy behaviors, preventing diseases, and encouraging treatment-seeking and adherence to services aimed at both communicable and non-communicable diseases, as well as maternal and child health. EHEPA focuses on various areas including behavioral insights, health advocacy, social marketing, community mobilization and engagement, risk communication, and improving health literacy. The organization conducts both quantitative and qualitative research related to behavioral health, synthesizes evidence, and monitors and evaluates health behavior programs. Additionally, EHEPA develops quality assurance strategies for social and behavior change (SBC) materials and methods. To achieve these objectives, EHEPA is seeking experienced and qualified candidates for the vacant position of Project Officer.
JOB SUMMARY
The Project Officer will play a crucial role in the effective implementation of specific project components. This position involves providing technical support, coordinating activities, and participating in project design, planning, and budget preparation. The Project Officer will oversee the proper execution of assigned project components in collaboration with team members and will assist the Executive Director with project-related tasks.
RESPONSIBILITIES AND TASKS:
• Collaborate with staff, partners, and stakeholders to develop a detailed project implementation plan.
• Contribute to the formulation of the annual project plan and budget.
• Implement project activities according to the project design, annual implementation plan, and other interim plans.
• Facilitate and coordinate project activities to ensure alignment with the work plan.
• Engage in project development, implementation, monitoring, and evaluation.
• Collect data directly or in collaboration with staff as needed.
• Organize and facilitate training sessions, workshops and seminars.
• Provide technical assistance and support to project team members.
• Compile monthly, quarterly, and annual reports for government and other project partners.
• Document project achievements and lessons learned, and disseminate reports to partners.
• Engage in proposal writing to secure project grants and respond to funding calls.
• Represent EHEPA in different meetings and workshops.
• Frequent field travel for project-related activities and stakeholder engagement.
• Perform any additional tasks assigned by the Executive Director.
JOB REQUIREMENT
A. Qualification: Bachelor’s or Master’s degree in Health Promotion and Health Education, Behavioral health sciences, Public Health, or other related fields.
B. Relevant Experience: A minimum of two years’ experience for Master’s and four years for a Bachelor’s working on health-related projects preferably in the area of Social and Behavior change (SBC).
C. Skills:
• Strong networking abilities and teamwork skills.
• Excellent analytical and quantitative skills.
• Outstanding communication and interpersonal skills.
• Proficient in MS Word, Excel, MS Access, and other computer applications.
• Experience with data analysis software/programs.
• Fluency in English (speaking, reading, writing, listening).
• Ability to plan effectively and deliver results on time.
D. Personality:
• Supportive and ethical in approach.
• Always maintains a pleasant and polite attitude.
• Ability to work effectively as part of a multicultural and multidisciplinary team.
• Excellent communicator at all levels.
• Capable of working with minimal supervision and handling pressure effectively.
Salary: Negotiable
Duty Station: Addis Ababa
Job Type: Six months Contractual with possible extension
JOB APPLICATION PROCEDURE
Interested applicants shall submit their Cover letter, Curriculum vitae and all their credentials (Including educational and work experience related documents) only through Email address: ehepaehepa@gmail.com
Deadline for Application: Applications must be submitted within ten working days following the publication of this announcement. Female applicants are highly encouraged Ethiopian Health Education and Promotion Professional Association (EHEPA) has a zero tolerance to Sexual Exploitation and Abuse of beneficiaries. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct that enshrines principles of PSEA, always (both during work hours and outside work hours). Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training. All staff must ensure that they understand and act in accordance with this clause.
The Ethiopian Health Education and Promotion Professional Association (EHEPA) was established and registered by the Ethiopian Civil Society Organization Authority in December 2021. The association’s mission is to save lives and improve the quality of life for Ethiopian citizens by promoting healthy behaviors, preventing diseases, and encouraging treatment-seeking and adherence to services aimed at both communicable and non-communicable diseases, as well as maternal and child health. EHEPA focuses on various areas including behavioral insights, health advocacy, social marketing, community mobilization and engagement, risk communication, and improving health literacy. The organization conducts both quantitative and qualitative research related to behavioral health, synthesizes evidence, and monitors and evaluates health behavior programs. Additionally, EHEPA develops quality assurance strategies for social and behavior change (SBC) materials and methods. To achieve these objectives, EHEPA is seeking experienced and qualified candidates for the vacant position of Project Officer.
JOB SUMMARY
The Project Officer will play a crucial role in the effective implementation of specific project components. This position involves providing technical support, coordinating activities, and participating in project design, planning, and budget preparation. The Project Officer will oversee the proper execution of assigned project components in collaboration with team members and will assist the Executive Director with project-related tasks.
RESPONSIBILITIES AND TASKS:
• Collaborate with staff, partners, and stakeholders to develop a detailed project implementation plan.
• Contribute to the formulation of the annual project plan and budget.
• Implement project activities according to the project design, annual implementation plan, and other interim plans.
• Facilitate and coordinate project activities to ensure alignment with the work plan.
• Engage in project development, implementation, monitoring, and evaluation.
• Collect data directly or in collaboration with staff as needed.
• Organize and facilitate training sessions, workshops and seminars.
• Provide technical assistance and support to project team members.
• Compile monthly, quarterly, and annual reports for government and other project partners.
• Document project achievements and lessons learned, and disseminate reports to partners.
• Engage in proposal writing to secure project grants and respond to funding calls.
• Represent EHEPA in different meetings and workshops.
• Frequent field travel for project-related activities and stakeholder engagement.
• Perform any additional tasks assigned by the Executive Director.
JOB REQUIREMENT
A. Qualification: Bachelor’s or Master’s degree in Health Promotion and Health Education, Behavioral health sciences, Public Health, or other related fields.
B. Relevant Experience: A minimum of two years’ experience for Master’s and four years for a Bachelor’s working on health-related projects preferably in the area of Social and Behavior change (SBC).
C. Skills:
• Strong networking abilities and teamwork skills.
• Excellent analytical and quantitative skills.
• Outstanding communication and interpersonal skills.
• Proficient in MS Word, Excel, MS Access, and other computer applications.
• Experience with data analysis software/programs.
• Fluency in English (speaking, reading, writing, listening).
• Ability to plan effectively and deliver results on time.
D. Personality:
• Supportive and ethical in approach.
• Always maintains a pleasant and polite attitude.
• Ability to work effectively as part of a multicultural and multidisciplinary team.
• Excellent communicator at all levels.
• Capable of working with minimal supervision and handling pressure effectively.
Salary: Negotiable
Duty Station: Addis Ababa
Job Type: Six months Contractual with possible extension
JOB APPLICATION PROCEDURE
Interested applicants shall submit their Cover letter, Curriculum vitae and all their credentials (Including educational and work experience related documents) only through Email address: ehepaehepa@gmail.com
Deadline for Application: Applications must be submitted within ten working days following the publication of this announcement. Female applicants are highly encouraged Ethiopian Health Education and Promotion Professional Association (EHEPA) has a zero tolerance to Sexual Exploitation and Abuse of beneficiaries. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct that enshrines principles of PSEA, always (both during work hours and outside work hours). Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training. All staff must ensure that they understand and act in accordance with this clause.
Job Position: Behavioral Health Insights Research and Design Lab (BIRDLAB) Coordinator ............... Closed
Position Overview: We are seeking a highly skilled and motivated individual to join our team as
a Behavioral Health Sciences Research and Design Lab coordinator. In this role, you will be
responsible for overseeing the daily operations and management of our BIRD LAB. You will play
a crucial role in supporting research projects, ensuring the smooth functioning of the lab, and
fostering a collaborative and productive environment for our team of researchers.
Position Overview: We are seeking a highly skilled and motivated individual to join our team as
a Behavioral Health Sciences Research and Design Lab coordinator. In this role, you will be
responsible for overseeing the daily operations and management of our BIRD LAB. You will play
a crucial role in supporting research projects, ensuring the smooth functioning of the lab, and
fostering a collaborative and productive environment for our team of researchers.
Key Role and Responsibility:
1. Lab Operations Management:
Manage the day-to-day operations of the BIRDLAB and behavioral surveillance system including scheduling and organization of research activities.
Ensure compliance with safety protocols and ethical guidelines in all research activities.
Develop and implement research protocols and procedures on Behavioral insight (BI).
Prepare behavioral insight tools/methodologies, identify entry points that can address the behavioral barriers and outline ideas for potential interventions.
Develop and implement site-specific procedures.
2. Research Support:
Assist researchers in setting up experiments and data collection, including participant recruitment, data entry, and data management.
Train data clerks on data collection best practices and software Provide technical support for software used in data collection and analysis.
Collaborate with researchers to design and develop experimental researches, surveys, and questionnaires.
Prepare Behavioral surveillance system (BSS) protocol, methodology, implementation guide, measurement framework.
Lead the implementation and monitoring of the experiment
Prepare BSS protocol, methodology, implementation guide, measurement framework.
Prepare measurement framework for monitoring of results
Conduct co-creation, prototyping, testing as well as consultations with key stakeholders and target audience
Lead focus group discussions, community dialogue, and organize any additional follow up consultations where required to identify specific behavioral barriers.
3. Team Coordination and Training:
Train and supervise research assistants and other staff in BI, data collection techniques, and research ethics.
Foster a collaborative and positive work environment, promoting effective communication and teamwork among team members.
Coordinate research activities and schedules to ensure timely completion of projects and adherence to deadlines.
4. Data Analysis and Reporting:
Conduct data analysis using appropriate statistical software and methodologies
Conduct thematic analysis, programme iteration, and report writing
Interpretate and present research findings, including preparing research reports, presentations and publications.
Ensure data quality and accuracy, including developing and implementing data validation procedures
Document the learning from the implemented behavioral insight projects key findings and recommendations
Collaborate with other researchers and stakeholders to develop and implement research projects
Attend project meetings and provide updates on activities
Assist with other project-related tasks as needed.
Qualifications:
Master's degree in Health Education and Health Promotion, behavioral sciences, Public Health, psychology, economics or any related field of study from a recognized university
Proven experience working in research preferably in the field of behavioral health science, psychology, sociology or economics. Strong knowledge of research methodologies and statistical analysis.
Familiarity with experimental design, data collection tools, and software used in behavioral science research.
Proficiency in statistical software such as SPSS, R, SAS.
Excellent organizational and time management skills with the ability to multitask and prioritize tasks effectively.
Strong interpersonal and communication skills, with the ability to work collaboratively in a team environment.
Attention to detail, accuracy, and a commitment to maintaining high research standards.
Experience in managing research projects and training on Behavioral science is a plus.
Strong organizational and time management skills
Strong analytical and problem-solving skills
Excellent written and verbal communication skills
Knowledge with behavioral insights and behavioral economics.
Ability to work independently and as part of a team.
Personality:
Supportive and ethical
Pleasant and polite attitude always
Ability to act as part of a multi-cultural and multi-disciplinary team
Excellent communicator at all levels
Able to work with minimal supervision and ability to withstand pressure
Salary: Negotiable
Duty Station: Addis Ababa
Job Type: 6 months Contractual with possible extension
Employment Type: Full time with frequent travel to the field.
JOB APPLICATION PROCEDURE Female applicants are encouraged Interested applicants shall submit their motivation letter, updated curriculum vitae, and all their credentials (supporting educational and work experience-related documents) only through email.
Use the email address to apply: Mail address: ehepaehepa@gmail.com
Deadline for Application: ten working days following publication of this announcement
Ethiopian Health Education and Promotion Professional Association (EHEPA) has zero tolerance for Sexual Exploitation and Abuse of beneficiaries. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, which enshrines principles of PSEA, always (both during work hours and outside work hours). Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training. All staff must ensure that they understand and act in accordance with this clause.
Key Role and Responsibility:
1. Lab Operations Management:
Manage the day-to-day operations of the BIRDLAB and behavioral surveillance system including scheduling and organization of research activities.
Ensure compliance with safety protocols and ethical guidelines in all research activities.
Develop and implement research protocols and procedures on Behavioral insight (BI).
Prepare behavioral insight tools/methodologies, identify entry points that can address the behavioral barriers and outline ideas for potential interventions.
Develop and implement site-specific procedures.
2. Research Support:
Assist researchers in setting up experiments and data collection, including participant recruitment, data entry, and data management.
Train data clerks on data collection best practices and software Provide technical support for software used in data collection and analysis.
Collaborate with researchers to design and develop experimental researches, surveys, and questionnaires.
Prepare Behavioral surveillance system (BSS) protocol, methodology, implementation guide, measurement framework.
Lead the implementation and monitoring of the experiment
Prepare BSS protocol, methodology, implementation guide, measurement framework.
Prepare measurement framework for monitoring of results
Conduct co-creation, prototyping, testing as well as consultations with key stakeholders and target audience
Lead focus group discussions, community dialogue, and organize any additional follow up consultations where required to identify specific behavioral barriers.
3. Team Coordination and Training:
Train and supervise research assistants and other staff in BI, data collection techniques, and research ethics.
Foster a collaborative and positive work environment, promoting effective communication and teamwork among team members.
Coordinate research activities and schedules to ensure timely completion of projects and adherence to deadlines.
4. Data Analysis and Reporting:
Conduct data analysis using appropriate statistical software and methodologies
Conduct thematic analysis, programme iteration, and report writing
Interpretate and present research findings, including preparing research reports, presentations and publications.
Ensure data quality and accuracy, including developing and implementing data validation procedures
Document the learning from the implemented behavioral insight projects key findings and recommendations
Collaborate with other researchers and stakeholders to develop and implement research projects
Attend project meetings and provide updates on activities
Assist with other project-related tasks as needed.
Qualifications:
Master's degree in Health Education and Health Promotion, behavioral sciences, Public Health, psychology, economics or any related field of study from a recognized university
Proven experience working in research preferably in the field of behavioral health science, psychology, sociology or economics. Strong knowledge of research methodologies and statistical analysis.
Familiarity with experimental design, data collection tools, and software used in behavioral science research.
Proficiency in statistical software such as SPSS, R, SAS.
Excellent organizational and time management skills with the ability to multitask and prioritize tasks effectively.
Strong interpersonal and communication skills, with the ability to work collaboratively in a team environment.
Attention to detail, accuracy, and a commitment to maintaining high research standards.
Experience in managing research projects and training on Behavioral science is a plus.
Strong organizational and time management skills
Strong analytical and problem-solving skills
Excellent written and verbal communication skills
Knowledge with behavioral insights and behavioral economics.
Ability to work independently and as part of a team.
Personality:
Supportive and ethical
Pleasant and polite attitude always
Ability to act as part of a multi-cultural and multi-disciplinary team
Excellent communicator at all levels
Able to work with minimal supervision and ability to withstand pressure
Salary: Negotiable
Duty Station: Addis Ababa
Job Type: 6 months Contractual with possible extension
Employment Type: Full time with frequent travel to the field.
JOB APPLICATION PROCEDURE Female applicants are encouraged Interested applicants shall submit their motivation letter, updated curriculum vitae, and all their credentials (supporting educational and work experience-related documents) only through email.
Use the email address to apply: Mail address: ehepaehepa@gmail.com
Deadline for Application: ten working days following publication of this announcement
Ethiopian Health Education and Promotion Professional Association (EHEPA) has zero tolerance for Sexual Exploitation and Abuse of beneficiaries. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, which enshrines principles of PSEA, always (both during work hours and outside work hours). Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training. All staff must ensure that they understand and act in accordance with this clause.
Job Position: Data Manager..................Closed
Job Summary:
The data manager will be responsible for establishing and maintaining a database for project activities. The data manager monitors the data collection process, assures quality, and timeliness of various project data, and prepares for continuous data analysis and report
Major duties and responsibilities:
Research Support:
Plan and monitor project activities which is specified to data management and use.
Review the questionnaires, interview guides and participate in finalizing survey instruments (questionnaires and manuals);
Develop and execute SOP, guidelines, and data standard protocols, training modules and pilot projects to guarantee data base quality control, data management and data compliance.
Assist data collectors, supervisors and regional coordinators in using survey templates to collect data
Data management:
Monitor and coordinate the data collection process and ensure data quality
Consolidate data from all data collectors and prepare simple data summary sheets for monitoring.
Ensure data quality and accuracy, including developing and implementing data validation procedures
Download data from database and prepare appropriately formatted data excel/csv files.
Design, test and implement information system and data tools such as mobile data collection tools like ODK, KOBO
Coordinate surveillance data on BHSS monthly basis
Manage data security and privacy, including compliance with regulatory requirements
Data Analysis and Reporting:
Conduct data analysis using appropriate statistical software and methodologies
Participate in write-up of survey reports
Interpret and present research findings, including assisting with the preparation of research reports, presentations, and publications
Develop and implement data visualization tools and dashboards
Support technical team in preparation of reports
Ensure proper documentation of project activities
Document key findings, best practices, recommendations and learning from the implemented projects.
Coordination and collaboration
Develop/improve internal data management processes so that the internal quality control steps and results are documented.
Design and establish a data base and reporting system for the project activities.
Provide training on data management and software.
Coordinate surveillance data on BHSS.
Develop appropriate strategies and tools to build capacity to strengthen data quality assurance and data use.
Assist with other association-related tasks as needed.
Support team members in their day-to-day duties
Qualifications:
MSc/Mph in public health, epidemiology and biostatistics, demography, Public Health or any other related fields with a good computer-based background from a recognized university
2 years of work experience in public health research and data management
Strong knowledge of research methodologies and statistical analysis.
Strong knowledge with local and international research ethics
Advanced skill in statistical analysis tools in Microsoft excel, EPIinfo, SPSS, R, STATA
Excellent organizational and time management skills with the ability to multitask and prioritize tasks effectively.
Strong interpersonal and communication skills, with the ability to work collaboratively in a team environment.
Attention to detail, accuracy, and a commitment to maintaining high research standards.
Strong analytical and problem-solving skills
Excellent written and verbal communication skills
Ability to work independently and as part of a team
Excellent written and verbal communication skills
Ability to work independently and as part of a team
Ability to work independently and as part of a team.
Availability to travel to regions
Personality:
Supportive and ethical
Pleasant and polite attitude always
Ability to act as part of a multi-cultural and multi-disciplinary team
Excellent communicator at all levels
Able to work with minimal supervision and ability to withstand pressure
Salary: Negotiable
Duty Station: Addis Ababa
Job Type: 6 months Contractual with possible extension
Employment Type: Full time with frequent travel to the field.
JOB APPLICATION PROCEDURE Female applicants are encouraged Interested applicants shall submit their motivation letter, updated curriculum vitae, and all their credentials (supporting educational and work experience-related documents) only through email.
Use the email address to apply: Mail address: ehepaehepa@gmail.com
Deadline for Application: ten working days following publication of this announcement
Ethiopian Health Education and Promotion Professional Association (EHEPA) has zero tolerance for Sexual Exploitation and Abuse of beneficiaries. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, which enshrines principles of PSEA, always (both during work hours and outside work hours). Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training. All staff must ensure that they understand and act in accordance with this clause.
The data manager will be responsible for establishing and maintaining a database for project activities. The data manager monitors the data collection process, assures quality, and timeliness of various project data, and prepares for continuous data analysis and report
Major duties and responsibilities:
Research Support:
Plan and monitor project activities which is specified to data management and use.
Review the questionnaires, interview guides and participate in finalizing survey instruments (questionnaires and manuals);
Develop and execute SOP, guidelines, and data standard protocols, training modules and pilot projects to guarantee data base quality control, data management and data compliance.
Assist data collectors, supervisors and regional coordinators in using survey templates to collect data
Data management:
Monitor and coordinate the data collection process and ensure data quality
Consolidate data from all data collectors and prepare simple data summary sheets for monitoring.
Ensure data quality and accuracy, including developing and implementing data validation procedures
Download data from database and prepare appropriately formatted data excel/csv files.
Design, test and implement information system and data tools such as mobile data collection tools like ODK, KOBO
Coordinate surveillance data on BHSS monthly basis
Manage data security and privacy, including compliance with regulatory requirements
Data Analysis and Reporting:
Conduct data analysis using appropriate statistical software and methodologies
Participate in write-up of survey reports
Interpret and present research findings, including assisting with the preparation of research reports, presentations, and publications
Develop and implement data visualization tools and dashboards
Support technical team in preparation of reports
Ensure proper documentation of project activities
Document key findings, best practices, recommendations and learning from the implemented projects.
Coordination and collaboration
Develop/improve internal data management processes so that the internal quality control steps and results are documented.
Design and establish a data base and reporting system for the project activities.
Provide training on data management and software.
Coordinate surveillance data on BHSS.
Develop appropriate strategies and tools to build capacity to strengthen data quality assurance and data use.
Assist with other association-related tasks as needed.
Support team members in their day-to-day duties
Qualifications:
MSc/Mph in public health, epidemiology and biostatistics, demography, Public Health or any other related fields with a good computer-based background from a recognized university
2 years of work experience in public health research and data management
Strong knowledge of research methodologies and statistical analysis.
Strong knowledge with local and international research ethics
Advanced skill in statistical analysis tools in Microsoft excel, EPIinfo, SPSS, R, STATA
Excellent organizational and time management skills with the ability to multitask and prioritize tasks effectively.
Strong interpersonal and communication skills, with the ability to work collaboratively in a team environment.
Attention to detail, accuracy, and a commitment to maintaining high research standards.
Strong analytical and problem-solving skills
Excellent written and verbal communication skills
Ability to work independently and as part of a team
Excellent written and verbal communication skills
Ability to work independently and as part of a team
Ability to work independently and as part of a team.
Availability to travel to regions
Personality:
Supportive and ethical
Pleasant and polite attitude always
Ability to act as part of a multi-cultural and multi-disciplinary team
Excellent communicator at all levels
Able to work with minimal supervision and ability to withstand pressure
Salary: Negotiable
Duty Station: Addis Ababa
Job Type: 6 months Contractual with possible extension
Employment Type: Full time with frequent travel to the field.
JOB APPLICATION PROCEDURE Female applicants are encouraged Interested applicants shall submit their motivation letter, updated curriculum vitae, and all their credentials (supporting educational and work experience-related documents) only through email.
Use the email address to apply: Mail address: ehepaehepa@gmail.com
Deadline for Application: ten working days following publication of this announcement
Ethiopian Health Education and Promotion Professional Association (EHEPA) has zero tolerance for Sexual Exploitation and Abuse of beneficiaries. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, which enshrines principles of PSEA, always (both during work hours and outside work hours). Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training. All staff must ensure that they understand and act in accordance with this clause.
Job Position: Administrative Assistant.....................Closed
Job Position:
Administrative Assistant Job Summary:
The administrative Assistant will drive the financial and administration processes to conduct the office administration and to generate reliable, transparent & timely financial and administrative information needed by the Association (EHEPA) to manage its resources and the funds entrusted to it by its donors & partners, thereby generating ongoing confidence. The administrative assistant will also support ensuring efficient operation of the office
Key Role and Responsibility:
Under the supervision of the Finance manager. The Administrative Assistant responsibilities will be as follows:
Assist the head of the field office, in administration and finance matters to ensure an effective management of the financial resources according to the EHEPA procedures.
Ensure the compliance of administration, finance and policies and procedures
Ensure payables are managed smoothly and efficiently in accordance with EHEPA procedures and with accuracy and completeness. Ensures that all payments are done in a timely manner,
Ensure that transactions are processed daily in the system and that they are accurate and complete. Administration management
Responsible for Human resource management
Responsible for fixed assets management.
Take responsibility for the maintenance of all office equipment.
Arrange training material and organize workshops.
Prepare payment request according to internal procedures of the Association.
Coordinate and organize field staff travel and EHEPA staff travel in the field.
Responsible for correspondences, preparation of contracts and sending invitations.
Handle incoming and outgoing mail, including sorting, distributing, and organizing.
maintain office supplies, ensuring availability and proper inventory management.
Assist in the preparation and coordination of office events.
Perform general clerical duties, such as photocopying, scanning, and filing.
Collaborate with other administrative staff to ensure smooth office operations
Manage and maintain schedules, appointments, and travel arrangements.
Coordinate and schedule meetings, conferences, and events.
Prepare meeting agendas, take minutes, and distribute them to relevant parties.
Assist in the preparation of reports, presentations, and correspondence.
Maintain and update office records and databases. Program audits
Provide support role in audits (internal and external) including preparation of documents internal, external and donor audits) with finance manager.
Liaise with internal and external auditors on audit related issues.
Facilitate auditors in performing on-site visits.
Assist in providing management responses to audit reports and timely implements the recommendations with finance manager.
Review field budget activities to ensure cost efficiency.
Ensure all transactions are processed and ready in time for month end and quarter end close as per agreed timetable with finance manager,
Review payment vouchers, bank & petty cash control sheets,
Verify travel expense reports.
Ensure all procurements comply with competitive 3 quotes bidding.
Issue, track and reconcile approved travel advances to field office staff; review advance reconciliation and claims for completeness and accuracy.
Manage filing/archiving of all documents and admin files (including invoices, payment vouchers, and expense reports.
Qualification: BA Degree in Accounting & Finance, Human resource management, Business Administration, and social science related fields from recognized higher education institution
Minimum of 2-year experience in the area of human resource development and finance.
Advanced skill of the Microsoft office
Excellent English written and verbal communication skills
Excellent organizational and time management skills with the ability to multitask and to work well under pressure as well as prioritize tasks effectively.
Strong interpersonal and communication skills, with the ability to work collaboratively in a team environment.
Attention to detail, accuracy, and commitment
Ability to work independently and as part of a team
Availability to travel to regions
Personality:
Supportive and ethical
Pleasant and polite attitude always
Ability to act as part of a multi-cultural and multi-disciplinary team
Excellent communicator at all levels
Able to work with minimal supervision and ability to withstand pressure
Salary: Negotiable
Duty Station: Addis Ababa
Job Type: 6 months Contractual with possible extension
Employment Type: Full time with frequent travel to the field.
JOB APPLICATION PROCEDURE Female applicants are encouraged Interested applicants shall submit their motivation letter, updated curriculum vitae, and all their credentials (supporting educational and work experience-related documents) only through email.
Use the email address to apply: Mail address: ehepaehepa@gmail.com
Deadline for Application: ten working days following publication of this announcement
Ethiopian Health Education and Promotion Professional Association (EHEPA) has zero tolerance for Sexual Exploitation and Abuse of beneficiaries. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, which enshrines principles of PSEA, always (both during work hours and outside work hours). Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training. All staff must ensure that they understand and act in accordance with this clause.
Administrative Assistant Job Summary:
The administrative Assistant will drive the financial and administration processes to conduct the office administration and to generate reliable, transparent & timely financial and administrative information needed by the Association (EHEPA) to manage its resources and the funds entrusted to it by its donors & partners, thereby generating ongoing confidence. The administrative assistant will also support ensuring efficient operation of the office
Key Role and Responsibility:
Under the supervision of the Finance manager. The Administrative Assistant responsibilities will be as follows:
Assist the head of the field office, in administration and finance matters to ensure an effective management of the financial resources according to the EHEPA procedures.
Ensure the compliance of administration, finance and policies and procedures
Ensure payables are managed smoothly and efficiently in accordance with EHEPA procedures and with accuracy and completeness. Ensures that all payments are done in a timely manner,
Ensure that transactions are processed daily in the system and that they are accurate and complete. Administration management
Responsible for Human resource management
Responsible for fixed assets management.
Take responsibility for the maintenance of all office equipment.
Arrange training material and organize workshops.
Prepare payment request according to internal procedures of the Association.
Coordinate and organize field staff travel and EHEPA staff travel in the field.
Responsible for correspondences, preparation of contracts and sending invitations.
Handle incoming and outgoing mail, including sorting, distributing, and organizing.
maintain office supplies, ensuring availability and proper inventory management.
Assist in the preparation and coordination of office events.
Perform general clerical duties, such as photocopying, scanning, and filing.
Collaborate with other administrative staff to ensure smooth office operations
Manage and maintain schedules, appointments, and travel arrangements.
Coordinate and schedule meetings, conferences, and events.
Prepare meeting agendas, take minutes, and distribute them to relevant parties.
Assist in the preparation of reports, presentations, and correspondence.
Maintain and update office records and databases. Program audits
Provide support role in audits (internal and external) including preparation of documents internal, external and donor audits) with finance manager.
Liaise with internal and external auditors on audit related issues.
Facilitate auditors in performing on-site visits.
Assist in providing management responses to audit reports and timely implements the recommendations with finance manager.
Review field budget activities to ensure cost efficiency.
Ensure all transactions are processed and ready in time for month end and quarter end close as per agreed timetable with finance manager,
Review payment vouchers, bank & petty cash control sheets,
Verify travel expense reports.
Ensure all procurements comply with competitive 3 quotes bidding.
Issue, track and reconcile approved travel advances to field office staff; review advance reconciliation and claims for completeness and accuracy.
Manage filing/archiving of all documents and admin files (including invoices, payment vouchers, and expense reports.
Qualification: BA Degree in Accounting & Finance, Human resource management, Business Administration, and social science related fields from recognized higher education institution
Minimum of 2-year experience in the area of human resource development and finance.
Advanced skill of the Microsoft office
Excellent English written and verbal communication skills
Excellent organizational and time management skills with the ability to multitask and to work well under pressure as well as prioritize tasks effectively.
Strong interpersonal and communication skills, with the ability to work collaboratively in a team environment.
Attention to detail, accuracy, and commitment
Ability to work independently and as part of a team
Availability to travel to regions
Personality:
Supportive and ethical
Pleasant and polite attitude always
Ability to act as part of a multi-cultural and multi-disciplinary team
Excellent communicator at all levels
Able to work with minimal supervision and ability to withstand pressure
Salary: Negotiable
Duty Station: Addis Ababa
Job Type: 6 months Contractual with possible extension
Employment Type: Full time with frequent travel to the field.
JOB APPLICATION PROCEDURE Female applicants are encouraged Interested applicants shall submit their motivation letter, updated curriculum vitae, and all their credentials (supporting educational and work experience-related documents) only through email.
Use the email address to apply: Mail address: ehepaehepa@gmail.com
Deadline for Application: ten working days following publication of this announcement
Ethiopian Health Education and Promotion Professional Association (EHEPA) has zero tolerance for Sexual Exploitation and Abuse of beneficiaries. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, which enshrines principles of PSEA, always (both during work hours and outside work hours). Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training. All staff must ensure that they understand and act in accordance with this clause.